August Meeting Minutes
Beckett Ridge HOA Board Meeting
August 21, 2012 at Tri-County Baptist Church
Call to Order
Dennis Bender called the meeting to order at 6:30 p.m.
Board Members present were Dennis Bender, Dave Burling, Terri McGill-Wong, Mark Morris, Debbie Olszowka, Sharon Palm, and Burt Young. Representatives from Towne Properties and Brickman were also in attendance.
Homeowner Requests/Concerns – Several Beckett Ridge homeowners addressed the Board with concerns about ongoing property maintenance violations in many areas of Beckett Ridge. They asked the Board to consider adopting a fining policy. The Board told the owners that the subject had been discussed before but the Board does not feel fining homeowners is the best solution to the problem. They agreed the subject should be brought up at the next annual owners’ meeting along with other proposed solutions including neighborhood beautification awards and mentions in the newsletter about the best-looking house on a particular street.
The Minutes of the Board of Trustees July meeting were approved as submitted.
Landscape Committee Report
Bruce Rankin gave the report. The warranty work from M&M should be completed by mid-September. The Board requested that Bruce forward all information to Towne so the Association’s attorney can review the proposed warranty work.
Bob Wilson gave the report. He reviewed the maintenance schedule. He presented the Board with three landscaping proposals. The Board approved two of them and tabled the proposal for cleaning out the creek behind Creek Bend. This area is filled with tree limbs, cut up logs, yard waste, brush, etc. that has been either thrown in by owners in the immediate vicinity or further upstream. It will take some extensive work to clean out all the accumulated debris. The Board debated the $8,000 cost to clean out this area and decided to hold off a final decision until the September meeting.
One new application was reviewed. The Board approved it.
Debi Perkins gave the report. The Board reviewed the current Management Report.
The Board reviewed and approved the current cash statement and delinquent status report. As of August 14, 2012, the delinquency amount was $62,563. (26 owners owe for 2012; 19 owners owe for 2011 and 2012; total owed is $24,320; 11 owners are in bank foreclosure and sheriff sales have either been conducted or have been ordered. These owners owe multiple years and total equals $34,743. The remaining balances are small amounts owed on bank-owned properties or are disputed late fees owed by individual owners. This total is $3,500)
The Board reviewed the phone log from Towne Properties.
A. Reserves Committee
Burt Young and Dennis Bender have started working on a review of the Association’s reserves.
B. Community Newsletter –
The next issue was sent out to all owners of record.
C. Community Website –
The website has been updated.
A. Playground Hours and Parking
The Board discussed the need to post signs at all four playgrounds stating the hours and reminding people there is no overnight parking. Towne will order the signs and have them installed.
B. Violation List
It was requested that Towne keep an ongoing list of owners who are in violation of any of the Association’s restrictions. This would include property maintenance issues, trash can and basketball hoop violations, RV and boat violations, etc. Towne will track when the initial violation letter is sent out as well as subsequent letters culminating in the date legal action, if any is taken.
There being no further business to come before the Board, the general meeting was adjourned at 8:35 p.m.
The next Board of Trustees Meeting will be held on Tuesday, September 18, 2012 at 6:30 p.m. at Tri-County Baptist Church.