June 2013 Meeting Minutes
Beckett Ridge HOA Board Meeting
June 18, 2013 at Villages at Beckett Ridge Clubhouse
Call to Order/Attendance
Dennis Bender called the meeting to order at 6:30 p.m.
Board Members present were Dennis Bender, Dave Burling, Terri McGill-Wong, Mark Morris, Debbie Olszowka, Sharon Palm and Burt Young. Representatives from Towne Properties and Brickman were also in attendance. Jim Matre, Beckett Ridge’s legal counsel was also present.
The Minutes of the Board of Trustees May meeting were approved with no changes
Homeowner Requests/Concerns – The Board reviewed the letter received from the owners who live on Whitetail Circle who requested the Board address the ongoing issue of golf balls from the Beckett Ridge Golf Course hitting their property. Jim Matre told the Board that the Beckett Ridge HOA has no authority to act as the origin of the alleged problem is with the Beckett Ridge Golf Course. The Board requested Jim send a letter to each of the owners informing them that they need to address their concerns with the BR Golf Course. He will copy the golf course in the correspondence.
One new application was submitted for extensive landscaping upgrades including placement of a garden house. The owners were in attendance to answer any questions the Board had about the garden house. After discussion, the Board approved the landscaping but not the garden house. The Board felt the structure looked too much like a shed which are not allowed.
The request for solar panels was reviewed again. Jim Matre shared with the Board a proposed solar panel policy. Jim stated that a major problem is that the policy would have to be so restrictive due to the current technology and the house placement in Beckett Ridge that very few owners would qualify for approval. The Board concurred and voted to deny the application for the solar panels. They agreed that as solar panel technology evolves, the Board will reconsider adopting a solar panel policy.
Bruce Rankin gave the report. The work on the West Gateway is just about complete. Brickman will be adding some annuals to the perennials that were planted. Bruce responded to questions from the Board about the complaints being received from Beckett Ridge owners about the way the area looks. People are disappointed in the results especially for the amount of money that is being spent. After discussing the pros and cons of the project the Board agreed to take no action until next year, giving the area a year to fill in and develop.
Bob Wilson gave the report. He reviewed the maintenance schedule. The Board approved four proposals for the removal of several trees, the removal and replacement of spruce trees at Rollingwood and plant replacement at Four Corners. Bob also told the Board that there a quite a few ash trees that will have to be removed.
The Board reviewed and approved the current cash statement and delinquent status report. The Board reviewed a payment plan request from an owner. Towne will notify the owner of the Board’s decision.
The Board reviewed the logs from Towne Properties.
A. 2013 Maintenance Projects
1. Fence Replacement – the Board agreed to use a brown wire mesh on the new vinyl fence that will be installed along Lesourdesville-West Chester Road. A letter will be sent to the owners whose yards back up to the fence so they can make arrangements to remove any items stored by the fence and to secure their pets. The contractor estimates the work will be done by the end of July
2. Walking Path – CA Stempfley redid the path from St. Andrews over to Rollingwood. Brickman will come in and fill in and seed any bare spots along the path area.
3. Rollingwood Entrance – Dennis Bender met with Craig Honkomp with The Kleingers Group, a local engineering firm. The Board approved the proposal in the amount of $2,000 to have Kleingers survey the property and prepare a topographical survey and basemap drawing of the area. This is the first step in the process to re-do this entry way.
B. Prepaid Payment Plan for Annual BR Fees – the Board voted not to allow this
C. Fining Policy for Violations – the Board discussed at length the need for a fining policy in Beckett Ridge. Unfortunately there are a handful of Beckett Ridge owners who in spite of repeated violation letters from Towne and/or the Association’s attorney, continue to ignore the problem. Currently the only alternative the HOA has is to file a lawsuit against the owner which can be an expensive and lengthy process and seems like an overkill for a simple violation. A fine would be immediate and would demonstrate to the owners that the Board is serious about enforcing the rules. Jim verified that non-payment of any violation fines would be grounds for the Association to file a lien. The Board voted to approve the fining policy allowing the Beckett Ridge HOA to levy fines in the amount of $25 per day.
As part of the fining policy, all violation complaints must be made in writing or viewed in person by the Association’s managing agent, Towne Properties. A letter will be sent to the owner notifying them of the violation and give them a period of time to correct the violation. If the violation is not corrected, a second notice will be sent informing the owner of the placement of the fine on their Beckett Ridge account. This notice will also notify the owner of their right to a hearing with the Beckett Ridge Board.
- Solar Panel Policy – addressed by Board earlier in meeting
2. Windbrook Trail Street Lights – the Board agreed to get bids for replacing these lights
3. Proposed Multi-Purpose Path – the Board agreed to continue support the Township’s plans for the path along Smith Road in spite of the Township’s change of plans for funding the path
4. Annual Garage Sale – the Board agreed to change the date of the annual community garage sale from May to June and to purchase signs for placement at the community’s entrances.
There being no further business to come before the Board, the general meeting was adjourned at 9:11 p.m.
The next Board of Trustees Meeting will be held on Tuesday, July 16, 2013 at 6:30 p.m. at Tri-CountyBaptistChurch.