November 2013 Meeting Minutes
Beckett Ridge HOA Board Meeting
November 19, 2013 at clubhouse at Villages of Beckett Ridge
Call to Order/Attendance
Dennis Bender called the meeting to order at 6:30 p.m.
Board Members present were Dennis Bender, Terri McGill-Wong Mark Morris, Debbie Olszowka, and Burt Young. Dave Burling and Sharon Palm were absent with notice. Representatives from Towne Properties and Brickman were also in attendance.
The Minutes of the Board of Trustees October meeting were approved as written.
Homeowner Requests/Concerns – none
Bob Wilson reviewed the maintenance calendar with the Board. He went over the submitted proposal for holiday display. It was agreed that there would be no lights put on the trees. Bob told the Board that there will be another imprelis assessment in the Spring. He also gave the Board a preliminary plan for the revamped landscaping of the West Gateway. The plan does incorporate some of the existing landscaping and supplement it with other plants and annuals. This plan along with others will be reviewed in depth after the first of the year.
The Board reviewed and approved the current cash statement and delinquent status report
The Board reviewed the log.
A. 2013 Maintenance Projects
1. Rollingwood Entrance – Towne confirmed the signed contract with Cornerstone Development in the amount of $34,875 has been sent to Kleingers who is overseeing the work. Letters were sent to the Rollingwood owners on Highfield notifying them of the upcoming work.
2. Windbrook Trail Street Lights – Towne has received the cut sheet from one electrician on the proposed light fixture in their bid.
B. Architectural Control Review – Burt Young and Dennis Bender met with Tex who is still willing to serve as the Association’s architectural control review. The only issue Tex has with the current process is those applications that come in as a rush. Sometimes it is difficult for him to schedule the necessary time to review the documents and to visit the property. After discussing what to do, the Board voted to discontinue the expedited service. Also the submission policy was amended. All Improvement Applications for consideration in a given month must be at Towne Properties no later than the first of the month. Towne will send all the applications in one mailing package to Tex who will review the submitted applications with his recommendation in time for the upcoming monthly Board meeting which would be approximately 2 ½ to 3 weeks out.
C. Fining Policy – Towne told the Board that several owners who are still in violation for certain restrictions, in spite of several letters, are at the point of being fined. The Board agreed to move forward with the process beginning on January 1, 2014.
A. Holiday Decor – discussed as part of the Brickman review of proposals. The Board did approve having Hilltop Electric do a complete light check of the community.
There being no further business to come before the Board, the general meeting was adjourned at 7:25 p.m. so the Board could go into Executive Session to discuss the new Brickman contract and the proposed operating budget for 2014. General meeting was resumed at 9:00 p.m. and adjourned at 9:05 p.m.
The next Board of Trustees Meeting will be held on Tuesday, January 21, 2014 at 6:30 p.m. at Tri-CountyBaptistChurch.