January 2014 Meeting Minutes
Beckett Ridge HOA Board Meeting
January 21, 2014 at Tri-County Baptist Church
Call to Order/Attendance
Dennis Bender called the meeting to order at 6:30 p.m.
Board Members present were Dennis Bender, Dave Burling, Terri McGill-Wong Mark Morris, Sharon Palm, and Burt Young. Debbie Olszowka was absent with notice. Representatives from Towne Properties and Brickman were also in attendance.
The Minutes of the Board of Trustees November meeting were approved as written.
Homeowner Requests/Concerns – four Rupp Farm owners came to the meeting to express concerns about coyote sightings in the community
One submitted for a split-rail fence which was approved by the Board.
Bob Wilson reviewed the maintenance calendar with the Board. Three proposals were submitted. Two were approved and one was tabled until later in the year.
The Board reviewed and approved the current cash statement and delinquent status report
The Board reviewed the log.
A. 2013 Maintenance Projects
1. Rollingwood Entrance – work has been delayed due to the weather. Work has resumed this past week. Towne will get an update and let the Board know.
2. Windbrook Trail Street Lights – the cut sheets from two electricians were received. The Board voted to only repair the one light that has caused most of the problems due to age and lack of parts available. Dennis Bender will meet with a electrical supply house to get a cost for just a fixture that can be installed by an electrician.
B. Holiday Decor – the Board discussed the frequent light outages on the display. Since the lights were plugged into GFI outlets, any moisture would cause the outlet to trip and with all the snow and rain in December, the lights were out quite a bit. Brickman’s agreement included weekly light checks but the display needed daily checks. Dave Burling suggested the Association get bids from a company that puts up holiday displays rather than just relying on Brickman. The Board agreed to do this.
A. Coyote Sightings – many Beckett Ridge owners had notified Towne Properties of coyote sightings in the community. Everyone wanted to know what the Association was going to do to address the problem. Several callers indicated that they had contacted West Chester Township who said the Township was unwilling to do anything and suggested they contact the Association. The Board had the Association’s attorney provide an opinion on the matter.
The attorney wrote ‘the Association should not take on any active coyote removal. Such a plan would create a duty to protect that the Association does not have now. Likewise, trapping and removal does not solve the problem. When one coyote is removed another steps into the territory.”
The Board agreed to take the attorney’s advice and not take any action. They recommended to the owners in attendance that they follow up with Township at a Trustee meeting.
B. Annual Meeting – the meeting is scheduled for March 18th. Four Board positions will be open. The first official notice will be mailed out the first part of February.
C. Quarterly Newsletter – the first quarter newsletter will be sent out with the annual meeting notice. Towne will need all article submissions as soon as possible.
D. Request from Butler County – the Butler Soil and Water Conservation District wants to mail a postcard to all BR owners advising them of a new Lawn Care Project regarding proper fertilizer use and soil testing. The Council will be providing free soil test kits. The Board agreed to let the Council do the mailing.
There being no further business to come before the Board, the general meeting was adjourned at 8:05 p.m.
The next Board of Trustees Meeting will be held on Tuesday, February 18, 2014 at 6:30 p.m. at Tri-CountyBaptistChurch.