June 2015 Meeting Minutes
Beckett Ridge HOA Board Meeting
June 16, 2015 at Tri-County Baptist Church
Call to Order/Attendance
Debbie Olszowka called the meeting to order at 6:30 p.m.
Board Members present were Dennis Bender, Dave Burling, Russell Devane, Terri McGill-Wong, Mark Morris, Debbie Olszowka and Sharon Palm. Representatives from Towne Properties and GroundsPro were also in attendance. Jim Matre, the Association’s legal counsel was also present.
The Minutes of the Board of Trustees May meeting were approved.
Homeowner Requests/Concerns – none
Two applications were reviewed. The first one for a metal playset was denied because playsets must be wood. It was noted that this requirement was left out of the revised Supplemental Architectural Restrictions which needs to be corrected. The second application for a fence was denied because of the proposed placement of the fence. However, the Board did approve a modified application in an effort to make a reasonable accommodation for the owner who has a special needs child. Towne will notify both owners of the Board’s decisions. The Board also revisited a previously submitted application for a split-rail fence. The owner did not comply with the approved application by installing a different type of gate than what was approved. Towne will notify the owner that the gate must be changed. The Board discussed the need for having follow-up on approved improvement applications and whose responsibility that should be. Towne confirmed that they do not follow up on improvement applications and that typically the responsibility lies with either the Board or the Architectural Control Committee.
Grounds Pro Tony Wilson gave the report. He reviewed the maintenance schedule and five proposals for various projects including tree removals. The Board approved three of the proposals and tabled the proposals that called for the removal of several trees. There was discussion about getting another bid for the tree removals. The Board asked Tony to mark all the trees that need to be removed.
The Board reviewed and approved the current cash statement and delinquent status report. The delinquency amount as of 6/16/15, was $ 73,013. Mr. Matre’s office is in the process of filing liens on those owners who remain delinquent.
A. Community Violations- the Board discussed the needed guidelines for the Covenants Committee. Debbie and Dennis will work on them. Debbie will contact the owners who volunteered to serve on the committee.
B. Updating the Community Restrictions – the Board reviewed the suggested additions to the Beckett Ridge Supplemental Architectural Restrictions. The new additions will cover drones, solar panels and portable storage units. The Board will also review the current list and make any needed corrections such as the guideline related to play sets.
C. Community Signage – Dennis Bender updated the Board about his meeting with Frontier Design. Frontier will come up with some signage suggestions and costs for the Board to review.
D. Community Garage Sale – Terri McGill-Wong told the Board that the garage sale was a success. Many people participated and the donation truck from St. Vincent de Paul was full. The larger newspaper ads seemed to help bring in more people to the community as well as the signs. She suggested the Board consider additional signs for 2016 since some of the signs were removed.
A. Fire Lane – The Board discussed the recent communication from the West Chester Fire Department about clearing of the brush on the fire lane that runs behind Shepherd’s Farm I and II. The issue has not come up since it was last discussed back in 2011 and at that time it was determined that both Shepherd’s Farm I and II would be responsible for the fire lane maintenance. The Board agreed to take no action unless necessary.
There being no further business to come before the Board, the meeting was adjourned at 8:35 p.m.
Next Meeting – The next Board of Trustees Meeting will be held on Tuesday, July 21, 2015 at 6:30 p.m. at Tri-County Baptist Church.