July 2015 Meeting Minutes
Beckett Ridge HOA Board Meeting
July 21, 2015 at Tri-County Baptist Church
Call to Order/Attendance
Debbie Olszowka called the meeting to order at 6:30 p.m.
Board Members present were Dennis Bender, Dave Burling, Russell Devane, Terri McGill-Wong, Debbie Olszowka and Sharon Palm. Mark Morris was absent with notice. Representatives from Towne Properties and GroundsPro were also in attendance.
The Minutes of the Board of Trustees June meeting were approved.
Homeowner Requests/Concerns – none
Two applications were reviewed. The first one for installation of privacy fence panels was denied. The second one for a Kentucky Board fence was denied because the owner is joining his fence to his neighbor’s fence which is a split rail fence. The Board agreed to a split rail fence if this owner agrees to the change. Towne will notify the owners of the Board’s decisions.
Grounds Pro Tony Wilson gave the report. He reviewed the maintenance schedule. The Board agreed to meet with Tony to review the common areas that have dead trees and determine which areas are priority for removal. Debbie, Dave and Terri volunteered to drive with Tony through the Beckett Ridge community to map out the locations of the dead trees.
The Board reviewed and approved the current cash statement and delinquent status report. The delinquency amount as of 7/15/15, was $ 71,456. Towne shared with the Board a copy of the lien paperwork. A list of all owners who have had liens filed will be made available at the August meeting.
- Community Violations– the Board discussed the needed guidelines for the Covenants Committee. Debbie and Dennis will work on them. Debbie has contacted some of the volunteers and will continue to reach out to those she has yet to contact.
- Updating the Community Restrictions – the Board reviewed the suggested language for play-sets at Beckett Ridge. Dennis Bender asked the Board what should be done about the numerous temporary signs which advertise church festivals, congratulatory messages, etc. that are located throughout Beckett. These are not specifically addressed in the community restrictions. Towne advised the Board of a phone call from an owner who had received a violation letter about their temporary plastic fencing around their backyard garden. This too is not addressed in the current restrictions yet you have several owners who have constructed fencing around a garden. The Board agreed to allow this individual to keep the fencing until October 1st. The Board agreed to meet August 4th to review the current restrictions and try to resolve these situations.
- Community Signage – Towne shared with the Board the neighborhood sign renderings from Frontier Sign. The Board reviewed the two choices and asked questions about size, materials etc. Towne has scheduled a meeting with Frontier on July 30th and will get more information at that time.
- Community Newsletter- to date nothing has been submitted to Towne for the next newsletter except for some photos. Board agreed to have articles submitted by August 14th with a goal of mailing the newsletter out by September 1st.
- Hilltop Electric – The Board reviewed the proposal from Hilltop to replace the current landscape lighting with LED lights. The proposal indicated the cost was strictly for new fixtures and did not include any new wiring costs. Towne will have Hilltop modify the proposal to include new wiring where needed. Dennis Bender asked that the wiring be put inside conduit.
- Community Website – Dennis Bender suggested to the Board that some new features be added to the community website. He would like to add a Question and Answer section; a section giving a list of all submitted Improvement Applications and the Board’s decision on each application, and a list of all current Beckett Ridge projects and the status of each. The Board liked the idea of the Q & A. Towne will contact the webmaster and find out what needs to be done to add this feature. The other two suggestions prompted discussion. Will owners who submit an improvement application want their personal information shared with the whole community and if not, who is going to edit each application for posting on the website? Russell suggested an interactive application that could be filled out on the website which can be submitted directly to Towne and also saved at the same time. After the Board’s review and decision, the original application could be updated. Towne will check to see if this can be done on the current BR website. Towne reminded the Board that Towne upload information to the website but Towne is not responsible for the content of the website.
There being no further business to come before the Board, the meeting was adjourned at 8:10 p.m.
Next Meeting – The next Board of Trustees Meeting will be held on Tuesday, August 18, 2015 at 6:30 p.m. at Tri-County Baptist Church.