May 2017 Meeting Minutes
Beckett Ridge HOA Board Meeting
May 16, 2017 at TBC
Call to Order/Attendance
Debbie Olszowka called the meeting to order at 6:37 p.m.
Board Members present were Dave Burling, Russell DeVane, Errol Feldman, Larry Huston, Susanne Anton, and Debbie Olszowka. Dennis Bender was absent with notice. Representatives from Towne Properties and GroundsPro were also in attendance. Jim Matre and Amber Richter were also in attendance.
The Minutes of the Board of Trustees April 2017 meeting were approved with no revisions.
1. The owner of 7868 Woodglen addressed the Board regarding a violation letter that he received for a garden fence. He requested a compromise to allow fencing around the garden to keep animals out. The Board explained the Architectural Restriction stating that garden fences are not permissible and since his lot is on the golf course, a perimeter fence is also not permitted. The garden fence must be removed.
2. Several homeowners whose homes were affected by the flooding in Rupp Farm due to the extremely heavy rainfall were present and had several questions for the Board. The group was represented by the homeowner at 8655 Rupp Farm who posed the following three questions to the Board and to the attorney for the Homeowners Association:
1. Whose responsibility is it to clean the debris fences and any other debris mitigation system devices located in the common area or on a homeowner’s lot? Is it the HOA or the county?
2. Who maintains the drains?
3. Who maintains the sewer exits?
A lengthy discussion followed. The homeowners are asking for more communication to the homeowners advising them as to what is recommended to prevent future problems with the drainage and the flooding. The Board is waiting to hear back from West Chester Township on this issue so that a meeting can be set up between the Board, Township and County Engineers to find a solution to this issue. The homeowners present asked to be included in this meeting and to be notified when the meeting will be held.
1. 8924 Steeplechase – fence was approved.
2. 5793 Sawgrass – low level deck was approved.
3. 7897 Ashford Glen – concrete patio addition and deck replacement was approved.
4. 7880 Woodglen – re-submission – sunroom was approved with compliant changes.
5. 5800 Sawgrass – denied as submitted but owner may submit showing why the fence is not located within one foot of property line.
6. 7878 Drawbridge – screened in porch and deck enlargement. The application was re-submitted with the requested changes made but was not received in time to be placed on the agenda. Upon receipt by the Board, they will make a decision via email and the owner will be notified.
GroundsPro Tony Wilson gave the report. He reviewed the monthly maintenance schedule and gave an update on all ongoing projects and completed projects. Six proposals were reviewed by the Board and four were approved to be addressed immediately and the other two will be addressed at a later date.
Four pending legal issues were updated by the Association’s attorney and a Board discussion followed. There was a lengthy discussion between the Association’s attorney and the Board regarding the Board’s legal direction regarding the homes and owners in Rupp Farm who were affected by the flooding. The question arose regarding the disclosure to candidates of the vote tally in the annual election. This has never been done before and the Board sees no reason to start this now.
A motion was passed that there will be no disclosure of the vote tally
The financials were reviewed and approved.
Forty five homeowners were sent a ten day lien warning letter for non-payment of the 2017 annual fee.
Review of the communication, violation, legal and payment plan logs was tabled until the June meeting.
A. 2016 Projects – All 2016 projects were tabled until the June meeting.
The bids received for the painting of sign lettering/cleaning/painting of the stone walls.
Boulevard lighting –Towne Properties contacted Duke Energy regarding the suggestion that the current light poles be retro-fitted with LED lights. There has been no response from Duke Energy thus far
B. 2017 Projects – All 2017 projects were tabled until the June meeting.
1. Walking path sealcoating
2. Fence Painting/Replacement
C. 8655 Rupp Farm – the proposal submitted by GroundsPro will be reviewed and the decision is pending the meeting with the county officials regarding the drainage.
A. Little Free Libraries – discussion tabled until the June meeting.
Because of the length of the meeting and the lengthy discussion regarding the Rupp Farm flooding issues, some items were tabled until the June meeting and the meeting was adjourned at 9:13 p.m.
Next Meeting – The next Board of Trustees Meeting will be held on Tuesday, June 20, 2017 at 6:30 p.m. at TBC.